Privacy Policy

It is the policy of Anne-Marie Southcombe of Yoga Meon also known as Anne-Marie O’Halloran to collect, process and share your Data provided to me by you in order to carry out the services requested by you and any contact in relation to those services only. Your Data will not be used for any other purposes other than those explicitly stated in this policy or requested by you in your dealings with me.

This Privacy Policy describes how I collect, use, protect, process and share your personal data when you enquire about and book classes, workshops, courses, events and one-to-one sessions with me.

This Privacy Policy does not apply to the information processed by third parties on behalf of Anne-Marie Southcombe, however I have reviewed their Privacy Policies and am happy they meet the General Data Protection Regulations 2018 (GDPR) standards.

I may update this Privacy Policy at any time to ensure I can carry out the services I provide in the most effective and efficient way possible. If I make changes I will revise the date on the published document on my website.

  1. The Identity of the Controller.

You are hereby informed that the Data that you provide is collected, used, protected, processed and shared by Anne-Marie Southcombe also known as Anne-Marie O’Halloran

  1.  Collection of Data

I may collect Data about clients, prospects and visitors.

Your Data are collected when you contact me via email, by phone, social media apps such as Facebook, Facebook messenger, Instagram or LinkedIn, when you fill in a registration form, when you use the contact form on my website, when you opt in to my Mailchimp mailing list, browse my website or place a booking for my services through Eventbrite.

Data I collect fall into the following categories:

  • Identification information
  • Contact information
  • Health information
  • Browsing information

These Data are gathered directly from you via registration form, email and phone, social media apps such as Facebook, Facebook messenger, Instagram or LinkedIn, Mailchimp mailing list, Eventbrite booking, contact form on website.

Browsing Data is collected via automated methods.

2.1 Information you provide

I process Data you provide directly to me. For example, I collect Data when you fill in a registration form, make an enquiry for my services, create a booking, use the services, participate in a class, workshop, course, event, private session or otherwise communicate with me.

The Data may include the following data as well as any other type of relevant information that I specifically request you to provide to me, such as:

  • Names
  • Addresses
  • Date of birth
  • Phone number
  • Email
  • Emergency Contact Name and phone number
  • Basic health information such as physical injuries, medical concerns and pregnancy
  • Any experience with yoga and meditation
  • Browsing data

2.2 Data I collect automatically when you use my online services

When you access or use my website, or open a group email I automatically collect information about you:

  • Cookie Policy What is a cookie? A cookie is a small text file that may be stored on your computer or mobile device that contains data related to a website you visit. It may allow a website “remember” your actions or preferences over a period of time, or it may contain data related to the function or delivery of the site. Cookies can be set by the owner of the website or in some cases by third party services the website owner allows to present other information, run content or provide other functionality such as analytics. Further information on cookies can be found at;
  • Browsing History.  The following Information is collected by Google analytics when you browse the website: access times, pages viewed, how you found the site, for example, newsletter link, organic google search, etc., country location, the type of device you used to browse, the browser you use. This is all completely anonymous to me. Google’s ability to use and share information collected by Google Analytics about your visits to this site is restricted by the Google Analytics Terms of Use and the Google Privacy Policy.
  • Browsing History. The following information is collected by mailchimp when you open an email I have sent you through a mailchimp campaign: when and how often you opened the email and the links you clicked on. General information on types of devices used and country location is collected which is completely anonymous to me. Please see Mailchimp Privacy Policy for more information.
  • Links to Other Web Sites. I am not responsible for the practices employed by websites linked to or from, nor the information or content contained in them. Please remember that when you use a link to go from to another website, this Privacy Policy is no longer in effect. Your browsing and interaction on any other website, including those that have a link on our website, is subject to that website’s own rules and policies. Please read over those rules and policies before proceeding.
  1. How I use Data

I may use information about you for the following purposes:

  • Provide and deliver the service you request.
  • To inform you of class changes or service updates directly relating to the service you have booked.
  • Respond to your enquiries, questions, comments and provide customer service.
  • Health and safety
  • Emergency Contact
  • Meet insurance company criteria
  • Process transactions, payment data and accounting records
  • Direct marketing
  • Online browsing activity: Monitor and analyse trends, usage and activities in connection with the website, social media and mailchimp newsletter campaigns

How I use your Contact Information

A certain amount of personal data is collected by me at the time of booking. When booking either online, or on paper, you will be asked to sign a disclaimer. In doing so you are agreeing to your email, phone number or other contact information being used by me to inform you of class changes or service updates directly relating to the service you have booked and to provide you with customer service. You may, of course, decline to submit your email and phone number to me, which in some cases may mean that I am not be able to provide certain services to you.

A certain amount of basic health or medical information is collected by me at the time of booking for your health and safety. Health information is also used to tailor sessions to suit your individual needs.

Emergency Contact information is collected solely for use in an emergency. This information will only be shared with a third party in the context of an emergency.

A certain amount of personal data is collected by me at the time of booking for the purposes of meeting insurance company criteria. This data will be kept for a minimum of 7 years following the last occasion you availed of the services provided. In the case of minors, this data will be kept for a minimum of 7 years after they reach the age of majority (18 years old).

A certain amount of personal data may be collected by me at the time of booking for processing payments or transactions. This is for the purpose of processing your booking and fulfilling my accounting and tax requirements. When booking an event via Eventbrite, please note that Eventbrite is a third-party service that is not owned or managed by Anne-Marie Southcombe. You should also review Eventbrite’s terms and conditions and privacy policy as we do not accept any responsibility or liability for their policies. Eventbrite terms and conditions  Eventbrite privacy policy

Please note that all information gathered by me either on paper or through an online booking process is treated as confidential and will not be shared with a third party. This information will be stored securely by me for the time determined by the insurance company.

Mailchimp Mailing List

Direct marketing emails informing you of new, future or alternative services I am providing are sent through a secure permission-based email system called MailChimp (see their Privacy Policy at You have the ability to opt-in or opt-out at any point, and subsequently subscription preferences may be changed by you at any time.

Online Browsing Activity

Google analytics allows me to measure and learn in aggregate how my website is being used, and to see for example, which are the most popular pages. This will help me ensure I provide relevant information in an easily accessible format.

Google Analytics make available an opt-out mechanism and more information.

According to GDPR, each Data processing is performed on one of the following legal basis:

  • Your consent
  • Necessary for the performance of the service requested by you.
  • Your vital interests
  • Legitimate interests
  1. How I share your Data
  • I will share your details with another service provider on your request.
  • In response to a request for information if I am required by, or believe disclosure is required by, any applicable law, regulation or legal process, including in connection with lawful requests by law enforcement, national security, or other public authorities.
  1. The period of Data retention

My insurance provider requires me to retain all records for a period of 7 years following the last occasion you availed of the services provided. In the case of minors, records are kept for 7 years after their 18th birthday.

Email addresses are stored on mailing list until client unsubscribes.

6. Subject Access Request

Upon receiving a written request from you seeking Data transfer, I will provide a hardcopy copy of your original registration form with no alterations from the original. These will be handed in person based on proof of identity or send by registered post.

7. Data amendments

If you wish to alter any of your data, review how it is used or wish to request its return to you, please contact Anne-Marie on

8. Security

I am committed to taking appropriate measures designed to keep your Data secure. My technical, administrative and physical procedures are designed to protect Data from loss, theft, misuse and accidental, unlawful or unauthorised access, disclosure, alteration, use and destruction.

9. Your rights

Under the GDPR 2018 individuals have the significantly strengthened rights to:

  • Obtain details about how their data is processed by an organisation or business;
  • Obtain copies of personal data that an organisation holds on them;
  • Have incorrect or incomplete data corrected;
  • Have their data erased by the organisation, where, for example, the organisation has no legitimate reason for retaining the data;
  • Obtain their data from an organisation and to have that data transmitted to another organisation ( Data Portability);
  • Object to processing of their data in certain circumstances;
  • Not to be subject to (with some exceptions) automated decision making, including profiling.

10. In the event of a Breach

Every precaution will be taken to avoid a breach of your Data, but if such a breach should occur, it will be documented , assessed as to its severity and appropriate action taken. The Data Protection Commisioner will be informed and An Garda Siochana will be contacted for assistance and you will be contacted to help you take steps to mitigate risks to yourself, if it is deemed a severe enough breach as to put you, your identity etc. at risk.


Updated: 23 May 2018